We have received a few inquiries from applicants who have submitted their applications and one or more of their listed references have not completed the online recommendation form. We generally get a question like this: "I listed a professor/former supervisor as a reference in my application and it appears his/her reference is the only one missing. I am unable to get in touch with him/her, as s/he no longer works at my company (or is at the university) and I am afraid s/he may have forgotten about my reference for my application. Can I select another person in his/her place in order to complete my application?"
You have two options.
Option 1 - replacing reference with an electronic reference
If you wish to replace the missing reference with an electronic reference, send an email to firstname.lastname@example.org. Include your full name and email address - specifically, the name and email address you used when you submitted your application. Also include your applicant ID number if available. In your email, include the follwing information:
- First Name of your recommender
- Last Name of your recommender
- Email address for your recommender
- Relationship to your recommender (e.g. supervisor, professor, etc.)
- Your recommender's job title
- Your recommender's place of employment (e.g. company, university name, etc.)
- The number of years and months your recommender has known you
Option 2 - replacing reference with a paper reference
If you wish to replace the missing reference with an paper reference, you do not need to change anything on your submitted application. Simply download and print the paper reference form, complete/sign/date page 1 of the form and provide both page 1 and 2 to your reference with a stamped, addressed envelope. (For the mailing address, it is critical you use the following address: PHD ADMISSIONS; 100 Gerlach Hall; 2108 Neil Ave; Columbus OH 43210-1144.)
If this situation applies to you, I hope this information helps! Let us know if you have any questions. We're here to help!